Privacy Practice Statement:
Your privacy, our careful concern
This advisory describes how private information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
We are required by law to provide you with this notice that explains our privacy practices with regard to your medical information and how we may use and disclose your protected health information for treatment, payment, and for health care operations, and any other purposes that are permitted or required by law. You have certain rights regarding the privacy of your protected health information and those are described in this notice.
How we might use your private information in the course of our professional services on your behalf
The following paragraphs describe different ways that we use and disclose your protected health information. We have provided an example for each category. All of the ways we are permitted to use and disclose your health information fall within one of these categories.
Counseling, treatment, and related professional activities
We will use and disclose your protected health information to provide, coordinate, or manage your health care and any related services. We will also disclose your health information to other health care providers who may be treating you with your request or permission. Additionally we may from time to time disclose your health information to another physician whom we have requested to be involved in your care. For example – We would disclose your health information to a specialist to whom we have referred you for a diagnosis to help in your treatment.
Financial/Payment mattersWe will use and disclose your protected health information to obtain payment for the health care services we provide you. For example — we may include information with a bill to a third-party payer that identifies you, your diagnosis, and procedures performed rendering the service.
Administrative proceduresWe will use and disclose your protected health information to support the business activities of our practice. For example -– We may use medical information about you to review and evaluate our treatment and services or to evaluate our staff’s performance while caring for you. In addition, we may disclose your health information to third party business associates who perform billing, consulting, or transcription, or other services for our practice.
Additional possible disclosuresWe will communicate with family members and other persons at your request regarding your care or payment for your care.
Appointment Notices. We will use and disclose your protected health information to contact you as a reminder about scheduled appointments or treatment.Treatment Options. We will use and disclose your protected health information to tell you about or recommend possible alternative treatments or options that may be of interest to you.
Others Involved in Your Care. We will use and disclose your protected health information to a family member, a relative, a close friend, or any other person you designate that is involved in your treatment or payment for care.
As Required by Law. We will use and disclose your protected health information when required to by federal, state, or local law.
To Address a Serious Threat to Public Health or Safety. We will use and disclose your protected health information to public health authorities permitted to collect or receive the information for the purpose of controlling disease, injury, or disability. If directed by that health authority, we will also disclose your health information to a foreign government agency that is collaborating with the pubic health authority.
Your Health Information RightsAlthough your health record is the physical property of the practitioner or facility that compiled it, the information belongs to you. You have the right to:
- A Paper Copy of This Notice. You have the right to receive a paper copy of this notice upon request. You may obtain a copy in our office lobby at your next visit or by calling and asking us to mail you a copy.
- Inspect and Copy. You have the right to inspect and copy the protected health information that We maintain about you in our designated record set for as long as We maintain that information. This designated record set
- includes your medical and billing records, and other records we use for making decisions about you.
- Any psychotherapy notes that may have been included in records we received about you are not available for your inspection or copying, by law. we may charge you a fee for the costs of copying, mailing, or other supplies used in fulfilling your request. If you wish to inspect or copy your medical information, you must submit your request in writing to our Practice Manager.
Request Amendment. You have the right to request that we amend your medical information if you feel that it is incomplete or inaccurate. You must make this request in writing to our practice manager, stating exactly what information is incomplete or inaccurate and the reasoning that supports your request.
We are permitted to deny this request if it is not in writing or does not include a reason to support the request. We may also deny your request if:
* The information was not created by us, or the person who created it is no longer available to make the amendment.
* The information is not part of the record which you are permitted to inspect and copy.
* The information is not part of the designated record set kept by this practice or if it is the opinion of the opinion of the health care provider that the information is accurate and complete.
You have the right to request a restriction of how we use or disclose your medical information for treatment, payment, or health care operations. For example – you could request that no information be disclosed about a prior treatment to a family member or friend who may be involved in your care or payment for care. Your request must be made in writing to our practice manager.
An Accounting of DisclosuresYou have the right to request a list of the disclosures of your health information we have made outside of our practice that are not for treatment, payment, or health care operations. You request must be in
writing and must state the time period for the requested information. You may not request information for any for a period of time greater than seven years (our legal obligation to retain information).
Your first request for a list of disclosures within a 12- month period will be free. If you request an addition list within 12-months of the first request, We may charge you a fee for the costs of providing the subsequent list.
We will notify you of such costs and afford you the opportunity to withdraw your request before any costs e incurred.
Request Confidential Communications
You have the right to request how we communicate with you to preserve your privacy. For example – you may request that we call you only at your work number, or by mail at a special address or postal box. Your request must be made in writing and must specify how or where we are to contact you. w will accommodate all reasonable requests.
File a Complaint.
If you believe we have violated your medical information privacy rights, you have the right to file a complaint with our practice or directly to the Kentucky Secretary of Heath and Human Services.
Uses or Disclosures Not CoveredUses or disclosures of your health information not covered by this notice or the laws that apply to us may only be made with your written authorization. You may revoke such authorization in writing at any time and we will no longer disclose health information about you for the reasons stated in your written authorization. Disclosures made in reliance on the authorization prior to the revocation are not affected by the revocation.
For More InformationIf you have questions or would like additional information, you may contact one of our therapists. Contact us at Counseling Relationships Online.
Effective April 1, 2009.